What, exactly, can you hand off?
Most owners know they're drowning but can't name the tasks to delegate. This is the list. Each page covers what the task actually involves, the tools your VA uses, how many hours a week it takes, and what it costs. Start with the two or three that are eating your evenings. New to all of this? The plain-language starting point is admin support for small businesses.
Admin
Calendar Management Virtual Assistant Australia
Calendar management virtual assistant for AU business owners: booking, focus-block defence, agendas, timezones and double-booking prevention. From $12/hr AUD.
Data Entry Virtual Assistant Australia
Data entry virtual assistant for Australian businesses: CRM, spreadsheet and PMS entry, dedup and accuracy checks, with realistic error rates. From $12/hr AUD.
Inbox Management Virtual Assistant Australia
Inbox management virtual assistant for AU businesses: triage, labelling, drafting routine replies and surfacing only what needs you. What it costs and the SOP.
Meeting Minutes Virtual Assistant in Australia
Meeting minutes virtual assistant for AU small businesses: AI transcription cleanup, action-item extraction and same-day distribution. The realistic time cost.
Travel Booking Virtual Assistant Australia
Travel booking virtual assistant for AU businesses: flights, accommodation, itineraries, calendar holds, expense capture and contingency rebooking. From $12/hr.
Customer comms
Client Onboarding Emails: Virtual Assistant for Australia
Client onboarding emails handled by a virtual assistant: welcome sequences, document collection, kickoff scheduling and chasing missing info. AU hours.
Customer Support Ticket Virtual Assistant in Australia
Customer support virtual assistant in Australia: ticket triage in Zendesk, Gorgias or Freshdesk, macros, SLA adherence and brand-tone replies on your AU hours.
Virtual Receptionist Tasks to Delegate to a VA
Virtual receptionist tasks to hand a VA: answering calls on AU hours, taking messages, booking appointments and running a softphone. From $12-17/hr.
Marketing
Cold Email Outreach Virtual Assistant Australia
Cold email virtual assistant in Australia: list building, Instantly or Apollo setup, deliverability warmup, Spam Act compliance and reply triage. From $18/hr.
LinkedIn Prospecting Virtual Assistant for Australia
A LinkedIn prospecting virtual assistant builds your ICP lists, runs connection cadences in Sales Navigator, books calls and logs every touch to your CRM.
Newsletter Production Virtual Assistant Australia
Newsletter virtual assistant for AU businesses: drafting from briefs, formatting in Beehiiv, Mailchimp or Kit, segmenting, scheduling and reporting results.
Podcast Editing Virtual Assistant Australia
Hire a podcast editing virtual assistant for your AU show: editing in Descript or Audacity, show notes, chaptering, clips and publishing. From $18/hr AUD.
Social Media Scheduling Virtual Assistant Australia
Social media scheduling virtual assistant for AU businesses: content calendars, scheduling in Later or Buffer, captions, hashtags and reporting. From $18/hr.
Finance + bookkeeping
Accounts Payable Virtual Assistant Australia
Accounts payable virtual assistant: supplier bills entered via Dext into Xero, MYOB or QuickBooks, PO matching and payment runs prepared for your approval.
Expense Categorisation Virtual Assistant Australia
Expense categorisation virtual assistant for AU small business: receipt capture in Dext or Hubdoc, GST coding, a clean chart of accounts and a month-end tidy.
Invoice Chasing Virtual Assistant Australia
Invoice chasing virtual assistant for AU small business: a 7/14/21/30-day AR follow-up cadence, polite-but-firm scripts, payment plans and clean reconciliation.
Medicare & NDIS Billing Support VA Australia
Medicare, DVA and NDIS billing virtual assistant for AU allied health and plan managers: claim lodgement, NDIS invoicing, reconciliation and rejected claims.
Xero Bookkeeping Tasks to Delegate to a VA
Xero bookkeeping tasks to delegate: bank reconciliation, coding, AR/AP, payroll support and BAS prep, plus where a VA stops and a registered BAS agent starts.
Operations
CRM Management Virtual Assistant Australia
CRM management virtual assistant for AU businesses: dedup, enrichment, pipeline hygiene and reporting in HubSpot, Pipedrive or Salesforce. From AU$12/hr.
Quote Preparation Virtual Assistant Australia
Prepare quotes from your voice notes, out same-day: drafted in ServiceM8, Tradify, Simpro or Qwilr from your rate card and chased at day 3, 7 and 14.
SOP Documentation Virtual Assistant Australia
Hire a virtual assistant to turn how-you-do-it into written SOPs: Notion docs, Loom recordings, checklists and version control. AU hours, from $18/hr AUD.
Website Updates Virtual Assistant Australia
A website updates virtual assistant covers content changes, blog uploads, plugin updates with backups and link checks across WordPress, Squarespace and Wix.
Not sure where to start?
Book a 30-min discovery call. We'll look at your week and tell you the first three tasks worth delegating, with a written recap. No card, no obligation.
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